Letter of Acceptance

(Area Chairs should feel free to copy the letter below. If, instead of copying and pasting, you prefer that a copy of this letter be emailed to you, please write Delores Rauscher at rausche5@msu.edu )

_________________________________________________________

Dear ___________________:

I am pleased to announce that your paper, “ Title of the Paper,” has been accepted for a presentation at the 2008 Popular Culture/American Culture Conference, held in San Francisco, California, on March 19 – 22, 2008. Your name and paper title will be listed in the program upon payment of your membership dues and registration fees. Panels run 90 minutes, with 4 presenters, which means you will have 20 minutes total for presentation and Q&A. For complete information about the conference, please visit www.pcaaca.org and click on the title National Conference, among the left margin menu titles.

IMPORTANT NOTES

If it turns out that you cannot attend, please notify your area chair and Delores Rauscher at rausche5@msu.edu.

The program is scheduled to be placed on our website in late December or early January. Please check the program at that time for possible errors in your listing.

If you observe special religious holidays during the conference, please let Delores Rauscher know on what days you must not present.

AV EQUIPMENT

Exactly what AV equipment will be available has not yet been finalized. However, at least the following will be available: 1) 32" LCD monitors (VGA cables included); 2) DVD players; and 3) monitors with attached speakers. Bring your own, if possible, 1) laptop, with Powerpoint or other software for presentations and 2) an applicable adaptor, if you are a Mac user. At your own expense, you may make arrangements with the hotel for any audio-visual equipment that the PCA/ACA does not supply (but be advised that equipment rental is costly).

Most VHS tapes, slide presentations, and other video presentations can be transferred to DVD, either for a fee or, sometimes, through your school’s AV/IT departments for free.

REGISTRATION AND HOTEL INFORMATION

Hotel, registration, and membership instructions are on-line at our PCA/ACA website at http://www.pcaaca.org/conference/2008/reservation.php, with links to Acteva for credit card payments. That page also has downloadable (PDF or DOC) forms for paying conference registration by check.

Make the registration fee check payable to PCA/ACA and send to John Bratzel, 276 Bessey Hall, Michigan State University, East Lansing, Michigan, 48824.

The conference hotel address is San Francisco Marriott, 55 Fourth Street, San Francisco, California 94103 USA. Phone: 415-896-1600 and Fax: 415-486-8101.

Write the membership fee check to Blackwell Publishing, as per website instructions.

If you reserve your room by telephone, be sure to indicate that you are reserving rooms for the Popular Culture and American Culture Associations’ Conference at the special rate of $139. per night. On-line reservations are available through the above link at the website. For those driving, remember that hotel parking (self-parking or valet) has a fee. If you want to share a room, please go to the Roommate page at the website at http://www.pcaaca.org/conference/2008/roommate.php

THE PAPER TABLE

For a number of years, PCA/ACA has facilitated the exchange of conference papers for those who wish to obtain copies of others' papers and for the benefit of the PCA/ACA Endowment. We ask you to bring 25 copies of your paper to the Paper Table in the center of the book exhibit. Each paper will be sold for $1.00; all proceeds go to the Endowment. Last year, over $1,000 was raised.

The Paper Table, as it has come to be known, is often a fascinating source of information and a good way to find others who are dealing with the same issues as you but with different approaches. Moreover, the Paper Table is also regularly visited by publishers looking for manuscripts and by editors developing collections.

The Table will be open whenever the book exhibit is open, Thursday and Friday (8:30-4:30), and Saturday morning (8:30-12:00). If you would like to pick up unsold copies of your paper, please stop by before noon on Saturday to retrieve your manuscripts.

SCHEDULING

We will have panels scheduled for the Wednesday afternoon, all day Thursday and Friday, and much of Saturday. Again, as noted above, if you have time constraints, please let Delores Rauscher know as soon as you can. Due to the size of the conference, not everyone can be accommodated with preferential dates and times. So presenters should limit any requests of this nature for serious, unavoidable situations.

PROGRAM

The conference Program will be distributed upon sign-in at the conference in San Francisco. An electronic version will be available at the website http://www.pcaaca.org in late December or early January. The Program will go to press in early February, so, again, your checking the Program for errors by that time is important.

Thank you for participating in the PCA/ACA Conference. All of us affiliated with the organization aim to make your conference experience both aesthetically and intellectually stimulating.

Sincerely,

Signature

Your Name
Mailing address
Other contact information

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