PCA/ACA

2020 Registration: Donate, Transfer, or Refund

April 6, 2020

Thank you for your understanding as we process refund requests. Since the PCA is not like a retail business, our website is not set up to easily handle over 2000 refunds. It has taken two weeks to create a procedure to process these refunds and enable our system to link up with our credit card processor. Since refunds must be processed manually, we are proceeding as quickly as we are able. We have just two, very overwhelmed staff members working on this task. We are striving to get these funds to you as expeditiously as possible; when we stop to respond to individual refund inquiries, it slows the process down tremendously. Thank you to all of our members who have been extremely patient during this stressful time.

We appreciate you.

Please stay safe and healthy.

Best always,

Lynn

 

After PCA leadership frequently monitored the worldwide developments related to the coronavirus for several weeks, the Governing Board unanimously voted to cancel the conference on March 12 due to this major health crisis.  We will be offering a number of options to our members regarding conference registration fees.

 

 

All PCA 2020 conference registrants have the following options regarding their conference registration fees:

  • Donate your refund to the PCA General Fund or the PCA Endowment Fund as a tax-deductible gift
  • Transfer your 2020 registration to the 2021 PCA Conference in Boston (March 31-April 3)
  • Receive a full refund of your 2020 registration

Please use the cancellation form to request a refund, to donate to the PCA General Fund or the PCA Endowment Fund, or to transfer funds to the PCA 2021 Boston Conference. You must be logged into your PCA account to access this form. The form must be submitted by Monday, April 20 at 11:59pm. Please use this form rather than sending an email about your regsitration. Due to limited staff, we will not respond to individual emails about refun status until after May 31, 2020. 

Regardless of the option that you choose, we greatly appreciate your generous support and patience during this time.

 

Donate to the PCA General Fund or the PCA Endowment

We suggest that registered attendees, particularly those who are able, consider donating their registration fees to either the PCA General Fund or the PCA Endowment Fund as a tax-deductible gift. Should you donate your 2020 Conference Registration Fees, you will be acknowledged in the 2021 conference program. If you prefer this donation to be anonymous, please select the appropriate checkbox on the cancellation form.

 

Defer/Transfer to 2021 Conference 

Another option is to defer funds from the  PCA 2020 Philadelphia Conference to the 2021 Boston Conference. Once this transfer is processed, you will receive an email confirmation in late May or early June. We appreciate your patience while we work through this process. Your panel/paper must be resubmitted for the 2021 conference; your submission will not be automatically be accepted. You are, however, welcome to submit the same paper/panel from the canceled 2020 conference. 

 

Travel Grants

We will not be awarding travel grants for the 2020 conference. This includes the Schoenecke, Rollins, Marsden, Calhoun-French, and Bratzel Grants. However, if you choose to defer your conference registration and submit the same presentation you were going to give this year to the 2021 conference in Boston, your awarded travel grant will follow you to the Boston PCA Conference. You may need to submit your topic again to the area chair, but you will receive priority status. 

The Fishwick Grants will be distributed as planned, since they are specifically awarded for travel to research collections and are not related to attendance at the 2020 Conference.

We thank you for your understanding, and sincerely hope you stay well. We look forward to seeing everyone in Boston in 2021.

Best wishes, Michael Marsden, Chair, PCA Endowment Committee

 

Refunds

PCA is actively working to process refund requests for 2020 Annual Conference registration fees. Based on our current estimates, most refunds should be processed by the end of May. If you have not received a refund by May 31, please contact us.  Before this date, we will not answer individual emails about refunds. Thanks again for you understanding.

Please note:

1.  All registration payments made by credit card will be refunded to the credit card used in the initial transaction.

2. Should registration refunds not be available via credit card, these payments will be refunded by check. Please be sure that the address listed on your cancellation form is where you want the check mailed.

3. It is each registrant’s responsibility, if fees were not paid directly, to provide a copy of the refund receipt (which you should receive via the email address you registered with) to the appropriate person/department in order to accurately document the refund.

4. If the credit card used has expired or a refund cannot be credited to this account, a check will be mailed to you at the address listed on the cancellation form.

5. Membership fees are non-refundable and non-transferable under any circumstances. Membership fees are used for the daily operations of  the PCA.

 

The Popular Culture Association cannot refund individuals or companies for additional expenses related to your planned conference attendance. We will not reimburse airline cancellation or change fees, train ticketing, additional transportation costs, hotel reservations, or any other associated expenses. Please make sure you contact the Marriott to cancel your reservations, or you may be charged for your first night’s stay. PCA cannot cancel your hotel reservations on your behalf. 

Do not submit more than one form or your refund/deferment/donation will be delayed!!

 

After you have logged in, proceed to the cancellation form. 

 

In order to provide you with the most complete and comprehensive info, we researched multiple conference sites before we created our own cancellation and refund procedures. Although we drew material from several sources, we wanted to give credit to the Society for Cinema and Media Studies; their society website is definitely a cut above.  We thank them for their assistance in the development of our refund/deferment/donation policies.